Complete Step-by-Step Guide
Read these 3 items first for successful setup
⚠️ Make sure you have logged into Panopto before beginning the process in order to sync Canvas modules with the app.
It can take up to 1 hour for your modules to display after first login.
For shared Canvas modules, always choose 'Partially Automated' to allow individual control per lecture and avoid overwriting colleagues' settings.
Note: We are looking into coordinator permissions settings for future updates.
All staff with TeacherEnrollment, TAEnrollment, DesignerEnrollment, or Course Designer roles, including module coordinators.
Use 'Partially Automated' for shared modules to preserve individual lecturer choice and prevent overwriting settings.
📺 All screens are recorded in automated recordings:
Everything on that screen is recorded. Personal emails, sensitive files, or private data will be included in the video.
All monitors are recorded, even if not projected to students. Secondary monitor content is still captured.
Essential shortcuts and setup guidance
✅ Fully Automated
All lectures in module recorded
⚡ Partially Automated
Choose which lectures to record
❌ Not Automated
No lectures recorded automatically
🎓 Pedagogic reasons
Teaching style unsuitable for recording
🔒 Legal/Privacy reasons
Sensitive content or data
👤 Personal reasons
Comfort level with recording
⚠️ Critical Rule
Don't use bulk settings for shared modules
✅ Always use "Partially Automated"
Prevents overwriting colleagues' settings
Discuss recording approach with teaching team in advance
⚠️ Don't open Panopto app during recording
💡 Press F10 if recording starts unexpectedly - you can delete it before students see it
⏰ Auto-start: +5 minutes
After timetabled start time
⏰ Auto-end: -5 minutes
Before timetabled end time
Changes can be made up to 1 hour before lecture start
🛡️ Privacy protection
Students can't see recordings for 48 hours
✂️ Time to edit if needed
Remove sensitive content or unwanted sections
Editing is normally not required except for exceptional circumstances
🔧 In-room issues
Call 6499 or email avs@qub.ac.uk
💻 Panopto questions
Email panopto-support@qub.ac.uk
📚 Training sessions available - search "Panopto" on iTrent
🎯 Small rooms
Logitech camera = microphone. Stay close for best audio
🎤 Large rooms
Use room microphone or lapel mic. Switch on audio equipment
💡 Check audio levels before you start - poor audio quality affects learning
Immediate equipment assistance in teaching rooms
Now that you have all the essential information, tips, and setup guidance, access the scheduling tool to begin configuring your recordings
Open Scheduling ToolThis will open in a new tab